In project management, the term “rolling wave planning” refers to an iterative planning technique where the planning process unfolds gradually and in waves rather than attempting to plan the entire project in one go. This approach acknowledges that detailed planning might not be feasible or necessary for the entire project at the outset, especially when dealing with uncertainties or when project details become clearer over time.
Here’s how it works:
- Initial Planning: The project begins with an overall high-level plan, outlining the project’s objectives, scope, and major deliverables. However, the details for the latter stages or specific components might not be fully defined yet.
- Progressive Elaboration: As the project progresses, more information becomes available, allowing for more detailed planning for the immediate or upcoming phases or tasks. This involves breaking down the work into smaller, more manageable pieces as more is learned about the project.
- Iterative Approach: Rolling wave planning follows an iterative approach. Detailed planning occurs for the current phase or iteration, while the subsequent phases are planned at a higher level. As each phase completes, the planning for the next phase becomes more detailed.
- Adaptability: This approach allows project managers to adapt to changes, incorporate new information, and adjust plans based on evolving requirements, stakeholder feedback, or unforeseen circumstances. It embraces the flexibility needed in dynamic project environments.
- Risk Management: Rolling wave planning also helps in managing risks. By not planning too far ahead in detail, the project team can focus on addressing immediate risks and uncertainties while maintaining the flexibility to adapt future plans as needed.
- Efficiency: It allows teams to start working on the project while continuing to refine and develop detailed plans. This can lead to more efficient use of resources, as efforts are focused on what needs to be done immediately.
Overall, rolling wave planning balances the need for initial structure and direction with the flexibility to adapt and adjust plans based on ongoing project developments. It’s particularly beneficial in projects where requirements are subject to change or when dealing with complex and uncertain environments, common in many projects.
