Controlling a project involves monitoring, comparing actual performance against the planned performance, and taking corrective actions when necessary. Here are the four key steps for controlling a project:
- Setting a Baseline:
- Establish a baseline by defining the project scope, schedule, budget, and quality criteria at the outset.
- The baseline serves as a reference point against which actual performance will be measured.
- Monitoring and Measuring Performance:
- Continuously monitor and measure the actual progress and performance of the project.
- Use key performance indicators (KPIs) to assess whether the project is on track in terms of scope, schedule, budget, and quality.
- Regularly update and analyze project data to identify any variances from the baseline.
- Comparing Actual vs. Planned Performance:
- Compare the actual performance of the project against the baseline and project plan.
- Identify any deviations or variances from the original plan.
- Assess the impact of these variances on the project objectives, including scope changes, schedule delays, budget overruns, and quality issues.
- Taking Corrective Actions:
- If discrepancies or variances are identified, take corrective actions to bring the project back on track.
- Adjust the project plan, resources, or activities as needed to address issues and mitigate risks.
- Communicate changes to the project team and stakeholders to ensure everyone is aware of the adjustments.
These steps are often iterative, as project control is an ongoing process throughout the project lifecycle. Regular reviews and adjustments are essential to ensure that the project stays aligned with its objectives and adapts to changes in scope, schedule, or other factors. Additionally, effective communication with the project team and stakeholders is critical during the control process to maintain transparency and alignment with project goals.
